Planning for a Successful Placement

Concrete waits for no man” was a slogan on bumper stickers that were plastered on the back of one of the local concrete contractor’s trucks in the town where I grew up. Most people never gave it much thought, unless you actually placed concrete. That bumper sticker slogan really couldn’t have been more accurate. With every placement, the contractor is working with plastic concrete, trying to accurately place it and get a good finish on it before it hardens.

Plastic concrete is a perishable product that has a small window of workability. Within that window of workability are many factors that may be out of your control (humidity, temperatures, wind, weather, etc.). Other factors are within your control, and it is in your best interest to have a handle on as many of these items as possible. The more factors you can control and prepare ahead of time, the better equipped you will be to offer a successful placement even if difficulties arise.

Build the job on paper

Whenever I am awarded a job, I begin with a review of the contract, in particular the “scope of work” section, and compare it to our bid. We also review the job specifications for each and every job. Even though we may have worked on a large retail job before, this does not mean the specifications on this new job are the same. We have done jobs where almost every detail, structural drawing and architectural drawing were virtually identical, but the specifications were different. This does not happen often, but it does happen.

When reading through the specifications, pay particular attention to the concrete mix design. One would think this should go without saying, but more often than not I amaze clients when I make recommendations, or critique the design that is proposed for use. The basics are not rocket science either, once you start keeping track of mix designs and track trends of success with different mixes. You can quite often tweak the mix designs to your advantage for a successful job.

The next step in the planning process should be to get a copy of the plans, all your paperwork (scope of work, bid, specifications, project schedule, etc.) and open up the plans. First you should identify from your scope of work any and all materials that you would need to purchase. Cross reference those materials with the specifications to see if they are products you are familiar with, and cross reference that to what you carried in your bid. This is when you would prepare any Requests For Information (RFIs) for clarifications, and assemble your submittals, site specific safety policies and Material Safety Data Sheets for your client. Get this information over to your client as soon as possible; not only is this the professional thing to do, if you are trying to convert some materials or practices to ones you prefer, it will go a lot smoother if your client has time to digest what you propose.

Now that you have re-familiarized yourself with the plans and project schedule, plan a quick pre-job meeting with your client. This is when you should take time to identify their target points and critical paths for their success. Quite often this is the office area of a building, where the bulk of the trade work is done, or a truck turnaround slab has to be placed by such and such a date to receive truck shipment on this date, etc. This is what is important to the customer. We have delivered a flawless slab and had an unhappy client because a critical date was missed.

After this initial meeting, set a follow-up meeting to present your “plan of attack.” Once you identify the critical areas of completion from your initial meeting, you re-open up the plans with this information and build the project in your mind. Plan each and every placement within your capabilities, factoring in manpower, equipment, concrete supplier capabilities, working hours and site conditions. Take care to include the entire scope of your work in your plan — staging areas for ride-on power trowels, starting point of each placement, truck access or pump access, etc.

Once you have this in your head, you need to put it on paper. Print up a blank copy of the building and mark it up. Draw out the placements on the fresh copy with highlighters and mark up square footages, projected dates of placements and cubic yardages required for each placement. Make at least three copies of this: one copy for you, one for your clients’ superintendent and a copy for your clients’ project manager. This initial “plan of attack” may change, but once you have mentally built the building and mapped out how you would like to do the job, modifications to your plan are relatively easy.

Plan for the pour

At least a solid week before your first substantial placement, you should schedule and hold a pre-slab meeting. This is crucial to any job’s success. Key points that must be identified and addressed include but are not limited to:

• Common benchmark location for all trades to pull from

• Any and all mix design concerns (air entrainment, excessive cement, etc.)

• Slump

• Person who is authorized to reject trucks

• Expectations for placing environment, including roof tightness, air quality, minimum ambient temperatures, lighting, embedded plumbing, and subgrade

• Curing method and its logistics

Once you have a good plan in place and everyone is on the same page as a result of your pre-slab meeting, it is time to commence field work. The moment a flatwork contractor starts his prep, he owns the subgrade.

With the first placement, the very first thing that you should do is verify that the subgrade is within tolerance. If you own a Somero Power Rake, a quick and easy way to do this is to set it up at finish subgrade height plus the tolerance and drive it around. This will immediately tell you if you have a good subgrade.

Our superintendents are taught to verify subgrade before they form a single pour stop or lay an inch of vapor barrier, rebar or wire.

Next you should verify the agreed-upon placing environment. Roof tightness, lighting and temperatures are all key components to a successful placement. After this is satisfactory, take a look at the plumbing and whether there are any electrical conduits or embeds. Pulling from the previously specified common bench mark, assure that all these items are at proper elevation.

Once you are satisfied with the placing environment, and satisfied that the other trades have given you good conditions to work with, you should start your prep. We actually use an in-house pre-pour checklist, and I recommend you develop some kind of similar worksheet. It provides you with a simple reminder on key points in your prep of any slab.

A simple and easy way to mark out items of interest around the jobsite is the use of marking paint. We use it to mark locations of embedded rebar, underground hazards, pour to location for truck drivers, safety items and any other items of interest that could be overlooked. It is especially helpful in marking out embedment locations on the ground for installation during placement.

The day before the placement, there are a few things you can do to make sure your ducks are in a row. Call the concrete supplier to double check your order. Make sure the correct mix is ordered and that you have an adequate amount of yardage per hour ordered. At this time you should make sure you have your cure product on site and all required apparatuses for its successful installation. Also ensure you have adequate equipment on site, from placing to finishing to saw cutting. I would recommend backups for each.

On each job I am directly involved with, I send an “ammo box” to the site. This is a simple job box that contains a spare set of every trowel blade that we use, a ½-inch wrench to change those blades, extra chalks for saw cutting, an extra chalk line, a dry line, joint protectors, saw blades and other similar items. Past experiences have proven this is a very helpful item to have on site.

Great care should be taken when planning your crew. Quite often we stagger start times for the placing, finishing and cutting crews. This can assure a steady stream of fresh legs and help to control your labor costs. A poor plan can greatly impact your efficiency and cost you a lot of money in overtime.

A few other final keys to success include maintaining a clean and organized jobsite; this not only exemplifies your professionalism, but promotes safety. Also be clear with everyone from the beginning with any and all expectations, and hold people accountable if they do not meet those expectations. Another key is to take pictures and document as much as possible. Little details often add up to a large problem, and accurate documentation of these details can prevent issues.

We have all worked with people that plan and people who fly by the seat of their pants. Think back to a few of the “horror show” placements you have been witness to. I am certain the majority of jobs gone bad were run by someone who did not take the time to try to eliminate as many potential foul ups as possible. And remember … concrete waits for no man.

Brian Roddy is the vice president of operations for Lindsay Lampasona in Norfolk, Mass. He started his career as a field employee 19 years ago. He is a Certified ACI Commercial/Industrial Flatwork Finisher, ACI Tilt-up Technician, has a Hanley Wood Master Certificate in Floors and has attended Allen Engineering’s Concrete College.