Mastering the art of ubiquitous capture frees you up from the stress of "trying to remember to remember". The key to ubiquitous capture is to always have to hand a tool for data input; this could be a simple notepad and pen, a paper based calendar or your PDA.
Any time a new piece of information is presented to you, a meeting, an activity or an action, write it down, or type it. Doing so means that all of this information is stored externally and you're not trying to store any of it in your brain.
4. The Daily Review
Ubiquitous capture on its own is not enough. You need some way of putting all that captured information into your system. The key to this is to conduct a daily review. At the end of the day, review all of the information you have captured and put it into its appropriate place. If it's a specific event, then schedule it into your calendar. If it's a next action, put it on your list of next actions or if it's a piece of information you may need later, then file it away for later.
This means you can leave the office at the end of the day knowing that when you return in the morning you'll know exactly what you have coming up that day and what next actions you need to take to keep all your projects moving forward. You will be able to go home and enjoy the rest of your day without worrying about what you need to remember for tomorrow.
The topic of time management is an extensive one and we could talk for days about the many ways to tweak and enhance your time management skills. That being said if you manage to integrate these four principles into your time management activities I can guarantee you'll be get more done, it will be better quality and your stress levels will be severely reduced.
Les McKeown is a writer, speaker, consultant and President & CEO of Predictable Success(R), an organizational development consulting firm based in Marblehead, MA. He is the author of Retaining Top Employees, The Complete Guide to Mentoring and Coaching, The Complete Guide to Orientation & Re-Orientation. For more on employee retention, visit Les' Retention Secrets website.