Keep in mind, not all employees are trustworthy. There is a possibility that data can be taken from your system and released to a competitor. There is also the possibility of employees - intentionally or not - making errors in the system, especially if they have access to information that they usually don't work with.
"Data and information is not easy to restore when mistakes are made," says Kennedy. "By assessing each employee's job function, security measures should be set up to manage who has access to which data. Security measure can be set so employees don't even know that the data exists or it can be set so that they don't have access."
Sources note that each computer login should be password protected. Sensitive data, such as credit card numbers, should be password protected as well.
"The biggest threat to a rental store is misuse of credit card data," says Shaffer with Point-of-Rental. "To secure credit card information, the database where that information is stored should be encrypted and the AVS (the three digit number on the back of the card) shouldn't be stored anywhere."
The best way to protect your information is through firewall security. Firewalls give businesses protection from potential external threats. "Without firewall protection, your system is extremely vulnerable and gives a hacker an open invitation to attack," says Kennedy.
In addition to firewall protection, having some sort of virus protection process is also important in avoiding identity theft, says Kennedy. This process should include an awareness program for all employees.
"The program would inform those within the company to be cautious when visiting websites," he explains. "Certain sites are open invitations for viruses that can spread throughout the company within seconds."
Gathering and using electronic information is vital to your rental business. Making sure that information is safe and protected is also vital to keep operations running smoothly. Securing data should be a priority for all rental businesses that use computer systems.
One thing is for sure, the amount of possible threats to data and information will continue to grow in the coming years. "Securing data and information is not an issue that will go away in the future," says Kennedy. "Rental businesses need to find a way to lay out security measures that allows for data protection but also allows employees to work in an effective manner."