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Capture fluid performance

Most reports are boiled down to a one-page analysis that captures the performance of the fluid and the status of its host unit. And to allow faster, easier access to information, many lubricant suppliers and independent labs are making the reports available through online programs.

"Electronic data management allows you to organize the data more efficiently," says Mark Betner, heavy-duty lubricants manager at Citgo Petroleum. "It also gives you features you don't necessarily have with paper communications."

For example, there are features within computerized oil analysis programs that allow you to summarize data and compare it from one time period to another. They can also help to summarize histories of individual units, which can be combined with maintenance records to enhance resale value.

Whether you get reports on paper or via e-mail, start by reading the recommendations/comments and identifying any areas that need immediate attention. (See sample report at left for areas to focus on.) If you are part of an online program, many labs will also send e-mail notification of abnormal or critical issues, enabling you to act more quickly.