6 Tips for Boosting Your Bid Winning Percentage

17% is the average bid-winning percentage for general construction contractors. Here are six things you can do to beat the odds

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By Jason Hurdis, Global Market Professional, Construction Materials Industry, Caterpillar Inc.

If one of my daughters came home with a 17% score on her math test, I’d be pretty upset. That’s more than a failing grade.

But did you know that’s an average score (a C) for general construction contractors when it comes to winning bids? That’s right — most win just one out of every six bids.

Is Your Bid-Hit Ratio OK?

Still, if you’d like to up your bid-to-win grade from a C to a B or an A, there are a few things you can do. I’d start with these six.

1. Put yourself out there

If you want to win the lottery, you have to buy a ticket. If you want to win bids, you have to invest in marketing.

Make sure your website is up to date. Showcase recent project and new services there and on social media. Attend local events where decision-makers gather. Get pre-qualified with general contractors. And consider online bid sites like these to stay on top of the latest opportunities.

2. Get some face time

It’s easy to say “no” to a faceless piece of paper; it’s much harder to turn down someone you know and trust. So if you can, identify the decision-maker and introduce (or re-introduce) yourself, your company and your expertise.

Use face-to-face meetings, phone calls or emails to ask questions about the project and find out what’s important to the customer. You can use that knowledge to create a better bid.

3. Be first

Putting a bid together is time-consuming, but are there ways you could be faster? Create templates and spreadsheets that are easy to populate. Compile success stories, service descriptions and team bios.

Explore the benefits of construction bidding software. When you get your bid in quickly, you set the bar for the proposals that follow. When you submit it right at the deadline, you risk being overlooked.

4. Follow the “fewer/better” philosophy

Spend your time and energy bidding on projects where you excel or bring something to the table others don’t, rather than those that require generic skills or expertise you haven’t developed.

Is there a chance of repeat business? Pursuing a project that could lead to others is more worthwhile than a one-off job.

5. Sell benefits and value, not features

When you buy equipment, benefits (save 20% on your fuel bill!) capture your attention more than features (an advanced fuel management system). Make sure your bids focus on benefits, too.

How will you keep the project on budget and on schedule? How will you ensure safety, accuracy and compliance with regulations? You don’t have to be the cheapest if you can prove you’re the most valuable.

6. Conduct a post-mortem

When you finish a job, compare your actual numbers to your estimates to calculate your profitability. How close were you? Did you forget to budget for anything? Was your contingency adequate?

If your profit margin isn’t high enough, was that due to poor estimating or problems on the job you can address next time? If certain projects always seem to be unprofitable, maybe it’s time to focus elsewhere.

Low Bid Is Not Enough

Don’t be disheartened if you feel like you’re losing more than you’re winning when it comes to bids. Most everyone is. But upping your percentage is possible — all it takes is some upfront planning, dedicated resources and a commitment to finding the right match between your skills and the available work.

Need some more ideas? Check out these tips for putting together a winning bid proposal.