Article originally published on devicemagic.com
Digitization may be daunting — where exactly should you start? The answer is simple: focus on transforming your paper forms into digital assets.
Why focus on forms? Forms, checklists and related documents are the workhorses of business administration. Nearly every important process and workflow — whether it is safety, planning or project management — has forms that are critical to getting work done. Given how much you use forms at work, isn’t it worth finding ways to make them more efficient?
To find paper forms suitable for digitization, use these steps:
- Intranet Sites. Search your company’s intranet for Word documents that you are meant to print, fill in and deliver to somebody else. The same goes for PDF forms where you are expected to print them and send the form to somebody else at your company.
- Write a list of documents you have scanned. Every time you scan a form so you can email it to somebody else, you have just found a paper form that needs to become digital.
- Brainstorm a list of forms requested by other departments. Ask finance, human resources, and operations about the forms they ask you to complete.
Now that you have a list of construction forms in hand, you are ready to get started with digitization.
(read 6 more steps to digitize your paper construction forms...)
Device Magic is a mobile forms software and data collection app used by thousands of organizations worldwide. We make it easy for businesses to eliminate paperwork, improve data quality and increase efficiency through mobile forms. As a result, Device Magic is a top-rated iOS app for mobile data collection.
